Surprisingly, this can be a question which is not requested enough by ambitious project managers. Everybody thinks they are fully aware the solution, but can they? Let us consider a couple of examples:
You’ve just began a brand new management job. Your organization creates a speciality good, and you’ve got to supervise the manufacturing process, and make certain as numerous are created as you possibly can.
You’ve just became a member of a brand new company. The first assignment would be to ensure every desk at work will get a brand new computer onto it within 12 several weeks.
The next assignment would be to provide the roll-from a brand new communications infrastructure, and keep it later on.
Before we elect, let us take a look at a couple of definitions which are available. The Work Management Institute states within their guide Helpful tips for the work Management Body of Understanding that “a task includes a temporary endeavour carried out to produce a unique product, service or result.” The meaning utilized in PRINCE2 (PRojects IN Controlled Environments – a well known project management software methodology within the United kingdom and Europe) states a task “is really a management atmosphere that’s produced with regards to delivering a number of business products based on a particular business situation.”
In plain British, a task starts to achieve an aim, and finishes when that aim is achieved. The goal could be creating something new, delivering a specific item, or maybe even achieving a specific goal. The key factor to keep in mind is the fact that projects are temporary. They don’t consist of the identical task done again and again, indefinitely.
Given these definitions, we are able to now choose which from the examples given above are really projects.
# 1 isn’t a project. You’ll be building a procedure that already exists. However, if, for instance, you had been given the job of creating a way to help make the process 25% more effective, doing that task will be a project.
Number Two is really a project. You can observe it features a obvious aim – to place a brand new computer on every desk. Additionally, it features a constraint, since it all needs to be done within 12 several weeks.
# 3 is really a project – initially. Moving the new communications infrastructure is really a project, for the exact purpose of delivering that infrastructure. Maintaining the infrastructure later on isn’t a project. However, you might want to write the procedures and protocols for maintaining the infrastructure within the delivery project, being an additional product.
The 3rd situation is really a classic illustration of how project management software may come into many jobs. You can easily imagine, for instance, an IT manager getting to project manage the roll-from the infrastructure, additionally towards the regular job of keeping it up in the finish. If you’re in this type of situation, you should understand you have to define what belongs to any project, and just what is not – otherwise your precious project resource may start getting pulled onto daily tasks, rather to be focussed on delivery.
Now we all know exactly what a project is: An endeavour started to acquire a defined goal, that continues only until it reaches that goal. A task is temporary, with defined goals.